Writing video transcripts, captions and audio descriptions

Handouts Media

Presented at 2:30pm in Westminster I on Monday, November 14, 2016.



  • Gian Wild, Ms, AccessibilityOz

Session Details

  • Length of Session: 3-hr
  • Format:
  • Expertise Level: Intermediate
  • Type of session: Pre-conference


Learn how to write transcripts, captions and audio descriptions for your videos and then upload them to YouTube or use OzPlayer on your site for your users,.


. Transcripts: The course covers issues such as providing adequate speech and visual descriptions in your transcript together with the best practice and structural presentation of transcripts in accessible Word format. Captions: The accessible transcript you create will then be used as a basis for development of appropriate captioning for your video media. The captioning session will ensure that your captions are accurate, descriptive and that all important information is represented. Audio descriptions: The final session of the day will look at audio descriptions. These are best done when creating a video as an alternative to the original video – unfortunately, this is not often the case and audio descriptions have to be added after. The course covers how to insert audio descriptions, as well as what content should and shouldn’t be included in an audio description.


  1. Transcripts are a combination of caption and audio description
  2. Audio descriptions are essential to accessibility
  3. Captions are essential to accessibility

Disability Areas

Deaf/Hard of Hearing, Vision

Topic Areas

Web/Media Access

Speaker Bio(s)

Gian Wild

Gian works in the area of web accessibility: making sure web sites and mobile apps can be used by people with disabilities. She spent six years contributing to the international set of web accessibility guidelines used around the world and is also the CEO and Founder of AccessibilityOz. With offices in Australia and the United States, AccessibilityOz has been operating for five years. Its clients include the Department of Prime Minister and Cabinet, Gold Coast 2018 Commonwealth Games, Optus, Seek and Foxtel. A 2017 Australian of the Year award nominee, Gian splits her time between Australia the US. A regular speaker at conferences around the world, in 2015 she presented to the United Nations on the importance of web accessibility at the Conference of State Parties to the Convention on the Rights of Persons with Disabilities.