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Create accessible documents in Office 365: Word and PowerPoint

Handouts

Presented at 9:00am in Mattie Silks on Tuesday, November 15, 2022.

#36290

Speaker(s)

  • George Joeckel, Online Training Program Manager, Utah State University / WebAIM

Session Details

  • Length of Session: 5-6-hr
  • Format: Bring-your-own Device Workshop: Laptop with Microsoft Office 365 (Word and PowerPoint) and Adobe Acrobat Pro DC installed.
  • Expertise Level: Beginner
  • Type of session: Pre-conference

Summary

Participants in this full-day workshop will review the fundamental principles of creating accessible documents in two ubiquitous applications: Microsoft Word and PowerPoint 365. Participants will also review how to use Adobe Acrobat Professional DC to optimize the accessibility of well-structured PDF exports from these applications. Participants will receive step-by-step demonstrations of processes, and practice those processes in guided activities.

Abstract

Since 2018 WebAIM has provided accessible document training to over 6,000 participants through f2f and virtual workshops, custom webinars, and video-based online courses. In this full-day workshop participants will receive an overview of principles for creating accessible electronic documents. Participants will be given step-by-step demonstrations for creating Office 365 documents with the visual formatting and structure needed to support all users––with an emphasis on those in the disability spectrum. Participants will be shown techniques for optimizing well-structured PDF exports in Acrobat Professional DC. Participants will practice all demonstrated processes through guided activities. Participants will also receive a complimentary enrollment for a video-based online course that expands on these principles and processes over the course of five modules. Each module is designed to be completed in one week, in 2 to 4 hours.

Keypoints

  1. Participants will receive an overview of principles for creating accessible electronic documents.
  2. Participants will be given demos on creating Office 365 documents that are optimized for accessibility.
  3. Participants will be given demos on optimizing the accessibility PDFs exported from well-structured documents.

Disability Areas

Cognitive/Learning, Deaf/Hard of Hearing, Vision

Topic Areas

Accessible Educational Materials, Uncategorized

Speaker Bio(s)

George Joeckel

George is the Online Training Program Manager at WebAIM. He has a master’s degree in instructional psychology and technology, and over 20 years of teaching experience. Since 2008, he has developed online courses at Utah State University, and he joined the WebAIM team at the end of 2015. The Accessible Documents video-based course went online in July 2018. To date, more than 10,000 independent-study learners have participated in the training.

Handout(s)