Creating Accessible Digital Documents in MS Office (session ends at 5:30 pm)

Handouts

Scheduled at 2:30pm in Cotton Creek I on Monday, November 18.

#29575

Speaker(s)

  • Kristi Elmore, Systems Analyst, Iowa State University Extension and Outreach
  • Robin Ertz, Professional Development IT Manager, Iowa State University Extension and Outreach
  • Chris Johnsen, Program Manager, Data Architect, Iowa State University Extension and Outreach
  • Rachel Tendall, Digital Designer/Assistant Brand Manager, Iowa State University Extension and Outreach
  • John Robnett, Document Accessibility Specialist, Iowa State University Extension and Outreach

Session Details

  • Length of Session: 3-hr
  • Format: Bring-your-own Device Workshop: PC with MS Office 2016 or Office 365 or Mac with Office 365
  • Expertise Level: Beginner
  • Type of session: Pre-conference

Summary

If you use Microsoft Office programs to provide digital content (such as documents that are shared online or via email), then this workshop is for you! The workshop will cover Word, PowerPoint and Excel accessibility features that lead to a document that passes the built in accessibility checker and a more accessible PDF document.

Abstract

You may be thinking that since you don’t have anyone with disabilities accessing your content (that you know of) you don’t need to worry about creating accessible content.? But the truth is, the requirement of accessible design applies to the technology being used, not the individuals who will use the technology.

Start integrating accessibility into your workflow with hands on instruction and a customized ribbon provided to help make accessibility easier moving forward.

Participants will be able to: • Articulate the difference between the document work flow process used now and one that incorporates digital accessibility. • Integrate the features of Microsoft Word, PowerPoint and Excel to create digitally accessible documents which pass the accessibility checker and result in more accessible PDF's. • Learn accessibility concepts such as styles, headings, removing empty tags, abbreviations, images, tables, links, lists, how color impacts accessibility and the accessibility checker.

Keypoints

  1. Integrate the features of Word, PowerPoint and Excel to create documents which pass the accessibility checker
  2. Learn new practices that allow for easier integration into your current workflow process
  3. Utilize a custom accessibility ribbon in each program that puts all tools in one easy to find location

Disability Areas

Vision

Topic Areas

Accessible Educational Materials, Uncategorized

Speaker Bio(s)

Kristi Elmore

Kristi has been with ISU Extension and Outreach IT for 4 years as a Systems Analyst. She supports, maintains, develops and designs websites for all of Extension and Outreach and has helped create lasting change in the organization through digital accessibility.

Robin Ertz

Robin is the Professional Development IT Manager at Iowa State University Extension and Outreach. Robin is a strong believer in providing staff with opportunities to encourage growth and the resources they need to tackle new problems.

Chris Johnsen

Chris is the Program Manager and Data Architect for the Iowa State University Extension and Outreach Store. Chris is a strong believer in taking the research based information at Iowa State University and providing access to ALL Iowans.

Rachel Tendall

Rachel is a Digital Designer and the Assistant Brand Manager at Iowa State University Extension and Outreach. Rachel believes that accessible documents do not have to sacrifice visual appeal and strives to provide incredible products that are usable by the majority of potential users.

John Robnett

John is a Document Accessibility Specialist at Iowa State University Extension and Outreach. John is committed to providing not only accessible content for users, but also an enjoyable user experience. John enjoys training staff and providing them resources to create accessible documents.

Handout(s)