Lab: Word to PowerPoint to Word: Create More Accessible PowerPoint Presentations (double session)

Handouts Media

Presented at 3:00pm in Virtual A on Tuesday, November 17, 2020.



  • Karen McCall, Senior Advisor, Accessible Document Design, Karlen Communications

Session Details

  • Length of Session: 2-hr
  • Format: Bring-your-own Device Workshop: Office 365 for Windows
  • Expertise Level: Intermediate
  • Type of session: General Conference


This session demonstrates and guides you how to create a PowerPoint presentation in Word, send it to PowerPoint to add the design and images and then return it to Word to create an alternate format for participants.


Are you someone who is distracted by the number of presentation and slide designs to choose from? Do you spend 8 hours choosing colours and design and 1-2 hours on the actual content of a presentation? Do you have a strategy for creating an alternate format of your presentation that can be converted to braille or large print? If you are intrigued by any of these questions, this demonstration and hands-on session will answer those questions. In this session we’ll take a PowerPoint presentation from Word where we’ll focus on content, to PowerPoint where the focus shifts to the design, and back to Word to create an alternate format for participants.


  1. Learn how to create a PowerPoint presentation in Word
  2. Learn how to add the 'Send to PowerPoint' tool to 'Quick Access Toolbar' & send the Word document to PowerPoint
  3. Learn how to save a PowerPoint presentation to Word and format it for braille or large print

Disability Areas

Cognitive/Learning, Vision

Topic Areas

Accessible Educational Materials, Alternate Format, Uncategorized

Speaker Bio(s)

Karen McCall

Karen McCall, M.Ed. has been working in the field of accessible document design since 1999. She began her career in website accessibility and auditing and moved to accessible Word, PowerPoint and PDF documents in 2004. Karen is:

A Canadian delegate of the ISO 14289 or PDF/UA (Universal Accessibility) committee and has been for a number of years. A Canadian delegate to the ISO 32000 PDF committee. A Microsoft MVP for Word (Most Valued Professional) since 2009. A Microsoft Accessibility MVP since 2017 when this category of MVP was established.

Karen has written several books on the topic of accessible document design for Word, PowerPoint and PDF documents as well as smaller publications with specific techniques for working with Office applications if you are using adaptive technology and/or the keyboard.

Karen is the president of Karlen Communications.