Lab: Word to PowerPoint to Word: Create More Accessible PowerPoint Presentations (double session)

Handouts Media

Presented at 3:00pm in Virtual A on Tuesday, November 17, 2020.



  • Karen McCall, Senior Advisor, Accessible Document Design, Open Access Technologies

Session Details

  • Length of Session: 2-hr
  • Format: Bring-your-own Device Workshop: Office 365 for Windows
  • Expertise Level: Intermediate
  • Type of session: General Conference


This session demonstrates and guides you how to create a PowerPoint presentation in Word, send it to PowerPoint to add the design and images and then return it to Word to create an alternate format for participants.


Are you someone who is distracted by the number of presentation and slide designs to choose from? Do you spend 8 hours choosing colours and design and 1-2 hours on the actual content of a presentation? Do you have a strategy for creating an alternate format of your presentation that can be converted to braille or large print? If you are intrigued by any of these questions, this demonstration and hands-on session will answer those questions. In this session we’ll take a PowerPoint presentation from Word where we’ll focus on content, to PowerPoint where the focus shifts to the design, and back to Word to create an alternate format for participants.


  1. Learn how to create a PowerPoint presentation in Word
  2. Learn how to add the 'Send to PowerPoint' tool to 'Quick Access Toolbar' & send the Word document to PowerPoint
  3. Learn how to save a PowerPoint presentation to Word and format it for braille or large print

Disability Areas

Cognitive/Learning, Vision

Topic Areas

Accessible Educational Materials, Alternate Format, Uncategorized

Speaker Bio(s)

Karen McCall

Karen McCall, M.Ed., Senior Advisor, Open Access Technologies, has been providing a leadership role in the field of accessible document design and training on how to make digital content accessible for people with disabilities for over 20 years. She has written several books on this topic based on her experience making other people’s documents accessible to conform to laws in Canada, the US and internationally. Karen’s ground-breaking book on creating and working with tagged PDF documents, first published in 2005 is now in its fourth edition. Her books on creating accessible Word and PowerPoint content were first published in 2005 and have evolved into both updated books and self-paced online courses. She is a vocal advocate for a global inclusive education standard and the rights of people with disabilities.