Contracting Language for Accessible Documents


Scheduled at 8:00am in WB II on Thursday, November 16 (2017).



  • Bevi Chagnon, President and Founding Partner, PubCom—Publishing Communications

Session Details

  • Length of Session: 1-hr
  • Format: Lecture
  • Expertise Level: Beginner
  • Type of session: General Conference


How to write accessibility into contracts, purchase orders, grants, agreements, RFPs and RFQs to ensure your organization receives the accessible books, reports, and documents it needs and expects. Includes sample language and examples.


It makes no sense to purchase services and goods and then spend more money remediating the document files to be compliant with Sec. 508, WCAG and PDF/UA. The accessibility should be built into the document by the supplier: whoever creates the content is responsible for making it accessible and compliant with our current standards. Whether you’re purchasing books and education materials, outsourcing document remediation, hiring design firms, making research grants, or writing any type of agreement/contract that will require electronic documents as part of the deliverable, then your college needs to develop standard language that requires accessibility. Good contracting language should have these items: — Well-defined deliverables for documents. — The current accessibility standards, included by reference. — How your organization will review/verify the accessibility. This seminar provides sample language and examples you can use and adapt for your organization.


  1. Learn how to specify accessibility for your deliverables.
  2. Put accessibility into writing. Includes sample language for contracts, RFQ/RFPs, grants, etc.
  3. Mandate in writing that accessibility is the responsibility of those who create and/or provide content.

Disability Areas

Cognitive/Learning, Deaf/Hard of Hearing, Mobility, Vision

Topic Areas

Accessible Course Design, Administrative/Campus Policy, Alternate Format, Assistive Technology, Legal, Uncategorized, Web/Media Access

Speaker Bio(s)

Bevi Chagnon

Bevi Chagnon is half geek, half designer, and 100% teacher. She has several decades of experience in publishing and academia, as well as being an Adobe expert for InDesign and Acrobat, focusing on accessibility for documents.

She also is a US delegate to the ISO committees for PDF standards, including PDF/UA (universal access).

Her firm,, works with government, commercial, and STEM publishers to improve their overall publishing workflow for cross-media publishing and to build accessible features into all their publications and media. She is the senior trainer for her firm which teaches publishing technologies and accessibility, and is the author of the firm’s acclaimed series of step-by-step books for creating accessible publications and digital media.

During her career, Chagnon has been an award-winning commercial magazine art director; adjunct faculty member at several colleges for graphic design, digital media, and computer technologies; managing editor; webmaster and curator; director of publications and outreach; and software beta tester/advisor to many technology companies.