Accessibility Workarounds for Powerpoint

Handouts Media

Presented at 11:30am in Penrose 1 on Thursday, November 9, 2023.



  • Dax Castro, Accessible Document Specialist, Chax Training and Consulting

Session Details

  • Length of Session: 1-hr
  • Format: Lecture
  • Expertise Level: Beginner
  • Type of session: General Conference


This session looks at the current limitations of PowerPoint and gives you some real-world accessibility workarounds and workflows that can reduce the time needed to make your PDFs accessible when exporting from PowerPoint.


This session provides participants with an in-depth look at the challenges creators face when producing accessible PDFs from PowerPoint presentations. You will learn practical strategies for making PowerPoint presentations more accessible. The course will begin by exploring the current limitations of PowerPoint when it comes to accessibility, such as issues with contrast, font sizes, and alt text, smart art, and exporting certain types of content. Then, we will delve into various accessibility workarounds and workflows that can reduce the time needed to make PowerPoint presentations accessible when exporting to PDFs. Participants will learn how to use built-in features of PowerPoint, as well as third-party tools, to create accessible presentations that can be used by all audiences. In addition, the course will cover best practices for presenting accessible content, including techniques for delivering content to visually-impaired audiences, such as how to describe the content. By the end of the course, participants will have the knowledge and skills needed to create more accessible and inclusive PowerPoint presentations.


  1. Knowing PowerPoints accessibility limitations helps you design around them.
  2. PowerPoint requires special attention when developing content to avoid heavy remediation in the PDF.
  3. There are key techniques you can use to develop content for you presentations to make PDFs more accessible.

Disability Areas

Cognitive/Learning, Deaf/Hard of Hearing, Vision

Topic Areas

Accessible Course Design, Accessible Educational Materials, Alternate Format, Assistive Technology, Captioning/Transcription, Uncategorized

Speaker Bio(s)

Dax Castro

Dax is an Adobe Certified PDF Accessibility Trainer, Accessible Document Specialist and member of the International Association of Accessibility Professionals. He has more than 25 years experience creating digital content using InDesign, Acrobat and other creative software. Dax specializes in user-centered accessibility approaches that push the envelope of technology to produce more robust accessible documents that still meet Section 508, WCAG 2.0/2.1 and PDF/UA compliance. Dax is also the co-host of the accessibility podcast Chax Chat streaming on all major podcast platforms.