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Virtual AHG 2015 Instructions (Pre- & Main Conference)

November 16 – 20, 2015

Instructions for Access

URL for Pre-Conference (Nov. 16-17)

(10:30 a.m. – 5:00 p.m. MST)

The URL for Monday & Tuesday’s Pre-conference is

URL for Main Conference Track A (Nov. 18-20)

The URL for Track A during the main conference is:

URL for Main Conference Track B (Nov. 19-21)

The URL for Main Conference Track B is: *

*(Note: for the keynote & plenary lunch time sessions on, respectively, Wednesday & Thursday, you will need to log temporarily onto the Plenary Track URL.)

URL for Plenary Sessions (Nov. 18 & 19)

The URL for Keynote & Plenary Sessions is: *

Steps to Login & Enter Conference (On the day of the event)

1. Click on the URL (see above) to enter the proper Virtual track.

2. Enter in the room as a GUEST. ID & password are not required.

3. Enter your real first and last name along with the name of your institution. Click or select the ENTER ROOM button

(Important: for "name", enter your first and last name and the name of your institution. Attendees who do not enter this information – i.e. enter an anonymous name – will be asked to leave the event and re-enter with an identifiable name and institution. If you’re registered as an individual and are not affiliated with an institution, you may enter your first and last name without an institution name. You can add other information, if you like, such as your title.)

Instructions for Added Sites (i.e. Site Add-ons)

Added sites should follow the same instructions as above but enter the name of the main contact person for your location along with the department or division of the organization along with the name of your institution. Please make sure you do not log in from more sites than allowed according to your registration.

Date/Time of Virtual Sessions

Reminder: the first session, Gaeir Dietrich's pre-conference lab workshop  Working with Inaccessible PDFs will start on Monday, Nov. 16 at 10:30 a.m. Mountain Standard Time/ 11:30 Central/ 12:30 Eastern/ 9:30 Pacific. We recommend that you connect to the event a half-hour prior to the start time to ensure you have a good connection to the stream.

View the entire pre-conference and main conference agenda, including break times

Preparation for Pre-Conference Lab Sessions*

Monday workshop: Working with Inaccessible PDFs


Please make sure you have a computer with the following software loaded:

Adobe Acrobat Pro DC (get trial version), Acrobat Reader, ABBYY FineReader (get trial version), Balabolka

Tuesday workshop: All About Video


Please make sure you have a computer with the following software loaded:

Able Player off-site link, iTunes, plus media files provided by the instructors off-site link (see Able Player install instructions below)

Other requirements:

Able Player Install Instructions

  1. download the latest version from the Develop branch
  2. Unzip it. That will create a folder called "ableplayer-develop". Rename that to "Able Player" and place somewhere where it can be easily accessed (e.g., the desktop).
  3. Save jquery-1.11.3.min.js off-site link into the "thirdparty" folder inside the Able Player folder. 
  4. Save sample.html and sandbox.html off-site link inside the Able Player folder.

*We’ll do our best to provide support during the labs but make no guarantee of your ability to keep up with the pace of the class.

Technical Support

If you run into problems accessing the webinar, contact Soji Takagi from V-CUBE via email at or by TEXT (not voice) at (408) 219-1005.

If you are not able to obtain help through the above contacts, you can also reach the conference coordinator by email at or by chat at



All our online events include real-time captioning. We are using Adobe Connect to stream the virtual confernece. The captioning will be transmitted through Adobe’s captioning pod. The video recording of the webcast will be posted with captioning following the event. (This usually takes one to two weeks).

Screenreader Access

Adobe Connect is screenreader accessible, more or less, although access can sometimes be cumbersome. For those using screenreaders, we suggest consulting the following tips for accessing the Connect interface with a screenreader.

Captioning Pod & Stream – 2 choices for watching captioning

Captioning will be presented by default through the captioning pod that is part of the Adobe Connect Interface. Everyone will see this stream located below the PowerPoint/slides window. The caption pod window cannot be removed or resized.

Alternative Caption Stream

In case the caption pod crashes (this has happened rarely in the past), or if you would like to watch the captioning in a window you can resize, use the alternate captioning stream urls below.

URLs for caption streams

Testing your System

To ensure that your system is ready to access the webinar, connect to the following test site:


If you signed up for CEUs you must verify your attendance at sessions by logging into the Virtual Conference sessions with your full name. You cannot claim CEU hours for a session where you have not logged in following these instructions. In addition, you need to fill out and submit this form to indicate the sessions you attended.

Watching the Webinar post-broadcast

The Virtual Conference sessions will be recorded and available with captioning (about 1 to 2 weeks) after the broadcast.