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AHG 2017 Virtual Conference Instructions – Pre & Main

November 13 – 17, 2017

Instructions for Access

URL for Pre-Conference (Nov. 13-14)

(10:30 a.m. – 5:00 p.m. MST)

The url for Monday & Tuesday’s Pre-conference is

URL for Main Conference Track A (Nov. 15-17)

The url for Track A during the main conference is:

URL for Main Conference Track B (Nov. 15-17)

The URL for Main Conference Track B is:

URL for Keynote (Nov. 16)

The URL for the Keynote session is:

Steps to Login & Enter Conference (On the day of the event)

1. Click on the URL (see above) to enter the proper Virtual track.

2. Enter the room using the guest option. ID & password are not required.


(Important: for "name", enter your first and last name and the name of your institution. Attendees who do not enter this information – i.e. enter an anonymous name – will be asked to leave the event and re-enter with an identifiable name and institution. If you’re registered as an individual and are not affiliated with an institution, you may enter your first and last name without an institution name. You can add other information, if you like, such as your title.)

Ticket Types, Site Add-on & how many places can I stream?

Individual Ticket

Play the seminar on your computer for yourself. Includes access to the captioned recording of the event afterwards. You can change locations or your computer but you can only stream from one computer at a time.

Group Ticket

Project the seminar in a meeting room or hall to as many of your colleagues as you like. You can share access to the recording of the event with any of your colleagues at your organization.
(Note: You can only host the pre-conference track at one location. With the group ticket you can stream to two locations for the main conference, one location for each track – A & B. To stream to additional locations, use the site add-on option below).

Instructions for Added Sites (i.e. Site Add-ons)

Site add-ons should follow the same instructions as above but enter the name of the main contact person for your location along with the department or division of the organization along with the name of your institution. Please make sure you do not log in from more sites than allowed according to your registration.

Note that for each site add-on you can stream the pre-conference to 1 additional location/computer and 2 locations/computers for the main conference, 1 for each track.

Date/Time of Virtual Sessions

Reminder: the first session, Robert Beach's pre-conference NVDA Workshop  will start on Monday, Nov. 13 at 10:30 a.m. Mountain Standard Time/ 11:30 Central/ 12:30 Eastern/ 9:30 Pacific. We recommend that you connect to the event a half-hour prior to the start time to ensure you have a good connection to the stream.

View the entire pre-conference and main conference agenda, including break times, etc.

Preparation for Pre-Conference & Main Conference Labs*

Monday workshop a.m.: NVDA Workshop


Please make sure you have a Windows computer with an Internet Connection and the following software:

Tuesday workshop p.m.: EPUB 101: Understanding the Structure and Contents of an ePUB


ePUB download: download the folder at After downloading the folder, extract the files, and save the folder/files to a location on your device that you can access during the workshop.

VitalSource account: if you do not already have a VitalSource account, please sign-up for a free account at:

E-mail Amy Salmon: whether you already have a VitalSource account or just registered for an account, please e-mail Amy Salmon at with the e-mail address you used to create the account. The instructors will be populating your library with content for the workshop. Before the workshop, make certain you can access your account through the VitalSource Bookshelf Online system and update your library at:

On the day of the workshop, please bring whatever technology you want to use to access the attached ePub folder and files and your VitalSource account.

If you have any questions, feel free to contact Amy Salmon at TFA Consulting (contact information above).

Wednesday Track A Lab a.m.: Tips and Tricks for Accessible PDFs

You will need a Windows computer with the following software:

  1. Zoomtext 11 (60-day trial is fine. Download at
  2. NVDA (download at
  3. Acrobat Pro DC (7-day trial is fine. Download at:
  4. MS Office, preferably 2016.

Thursday Track A Lab p.m.: What’s new in Acrobat

You will need a Windows computer with the following software:

  1. Zoomtext 11 (60-day trial is fine. Download at
  2. NVDA (download at
  3. Acrobat Pro DC (7-day trial is fine. Download at:
  4. MS Office, preferably 2016.

*We’ll do our best to provide support during the byo device workshops and labs but make no guarantee of your ability to keep up with the pace of the class.

Technical Support

If you run into problems accessing the webinar, contact Matt Siriouthay from V-CUBE via email at or by TEXT (not voice) at (952) 250-7698.

If you are not able to obtain help through the above contacts, you can also reach the conference coordinator by email at, by chat at or TEXT (not voice) at (720) 351-8668.



All our online events include real-time captioning. We are using Adobe Connect to stream the virtual confernece. The captioning will be transmitted through Adobe’s captioning pod. The video recording of the webcast will be posted with captioning following the event. (This usually takes a month to 6 weeks).

Screenreader Access

Adobe Connect is screenreader accessible, more or less, although access can sometimes be cumbersome. For those using screenreaders, we suggest consulting the following tips for accessing the Connect interface with a screenreader.

Captioning Pod & Stream – 2 choices for watching captioning

Captioning will be presented by default through the captioning pod that is part of the Adobe Connect Interface. Everyone will see this stream located below the PowerPoint/slides window. The caption pod window cannot be removed or resized.

Alternative Caption Stream

In case the caption pod crashes (this has happened rarely in the past), or if you would like to watch the captioning in a window you can resize, use the alternate captioning stream urls below.

URLs for caption streams

Testing your System

To ensure that your system is ready to access the webinar, connect to the following test site:

Watching the Webinar post-broadcast

The Virtual Conference sessions will be recorded and available with captioning (about 4 to 6 weeks) after the broadcast.