Tips, Tricks and Best Practices for Ensuring PDF Accessibility

Presented at 11:15am in Cotton Creek I on Wednesday, November 16, 2016.



  • Bob Hall, Marketing Manager, NetCentric

Session Details

  • Length of Session: 1-hr
  • Format:
  • Expertise Level: Expert
  • Type of session: General Conference


Exploring recommended best practices for creating an accessible PDF documents from MS Word. Tips and tricks for ensuring an existing PDF document meets recommended accessibility standards


Although the MS Word format has been around for decades there is no “quick button” for generating an accessible PDF. Simply exporting to PDF using the “Save As PDF” command will not ensure government regulated standards are met. Using a variety of tools and best practices, the presenter will demonstrate how to check and fix issues within a MS Word document that would otherwise prevent the document from being accessible once exported to the PDF format.


  1. With PDF, it is possible to create online instructional materials from virtually any source
  2. With the proper tools and techniques, PDF documents and forms can be highly accessible
  3. The accessibility of PDF based instructional materials can be measured according to normative standards

Disability Areas

Cognitive/Learning, Mobility, Vision

Topic Areas

Accessible Course Design, Administrative/Campus Policy, Alternate Format, Assistive Technology, Legal, Web/Media Access

Speaker Bio(s)

Bob Hall