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Exhibiting, Advertising & Sponsorship 2022

The two-day exhibit, November 16 and 17, 2022, held during the main conference, allows for contact with key decision-makers. Average attendance is over 600 from across the U.S.*

*(Note: the 600 figure is from non-Covid years. We estimate that the total attendance will likely be lower this year although it is hard to predict due to the changing status of the pandemic over time).

Designated exhibit hall times and a reception allow ample opportunities for attendees to visit exhibits in a spacious and inviting locale.

Exhibitor & Sponsor Registration

Exhibitor Registration (coming beginning of August, 2022)

Sponsor Registration (coming beginning of August, 2022)


2022 Exhibiting Fees

Early Bird (by Sept. 12) Standard (after Sept. 12)
Exhibit Table (for-profit) $975 $1080
Exhibit Table (non-profit) $795 $880
Additional Exhibit Hall Ticket $200 $250

Exhibit space at the AHG Conference is in the form of table top exhibits, not booths. Each exhibitor receives one 8-foot skirted table, 2 chairs, wireless Internet, and one conference/exhibit hall pass for all sessions 11/16 – 11/18/2022.

Electricity, Ancillary A/V, Shipping and Handling

These exhibits do not include electricity, ancillary a/v, or shipping and handling; all of which are available at additional charges using the Exhibitor Service Request Form (Coming September, 2022) to order these services directly from the Hilton hotel.

Mailing Exhibit Table Materials

Please mail all exhibit materials to:
(Coming September, 2022)

Your table number will be assigned to you 4 weeks prior to the event.

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Advertising & Material Distribution Fees

Quantity Non-Member Cost Member Cost
1 brochure/ pamphlet $125 $90
2 brochures/ pamphlets $175 $125
3 brochures/ pamphlets $210 $175
Additional per piece over 3 $30 $25

Instructions for Shipping Materials for Inclusion in Conference Bag

(Coming September, 2022)

(Contact Jane Johnston at jane@ahead.org or 704-947-7779 for more information).


Rates & Options

Ad Size Rate Dimensions
Full-Page $825 5″ x 8″
Half-Page $450 5″ x 4″

*There are five spots available for half page ads on the conference program book covers: inside front (1), inside back (2), and outside back (2)


Ad Specifications

  • Format for Conference Program: 5.5” x 8.5” color, off-set press.
  • Art must be in JPEG or PDF format at 300 dpi resolution or higher.
  • Half Page ad must be horizontal.
  • Artwork for advertising must be submitted to Valerie Spears by Oct 15, 2022.



Tentative 2022 AHG Exhibit Hall Schedule

(This schedule will be finalized in September)

Wednesday, November 16, 2022

  • 8:00 am – 9 am Exhibitor Setup
  • 9:00 am – 4:15 pm Exhibit Hall Open
  • 10:15 – 11:15 am Exhibit Hall Refreshment Break

Thursday, November 17, 2022

  • 9:00 am – 6:30 pm Exhibit Hall Open
  • 10:15 – 11:15 am Exhibit Hall Refreshment Break
  • 3:15 – 4:00 pm Exhibit Hall Refreshment Break
  • 4:00 – 6:30 pm Exhibit Hall Open

Sponsorship Opportunities

AHG will collaborate with interested sponsors to ensure their products and services receive optimal exposure at the conference. We also offer the option to sponsor the keynote dinner, a lab or a refreshment break.

Sponsor Registration will open in early August

Sponsorship Levels

$1500 (bronze)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit table including one full conference registration and a second exhibit-only pass
  • One keynote talk and dinner ticket

$2000 (silver)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit table including one full conference registration and a second exhibit-only pass
  • One keynote talk and dinner ticket
  • One half page ad in the conference program book

$2500 (gold)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit table including one full conference registration and a second exhibit-only pass
  • Two keynote talk and dinner tickets (Tuesday Nov. 15)
  • A 45 minute or one-hour presentation (Wednesday, Nov. 16, Thursday, Nov. 17 or Friday, Nov. 18)
  • One half page ad in the conference program book

Platinum Keynote Dinner Sponsorship ($5000)

  • Prominent acknowledgement of sponsorship of Keynote event
  • One full page ad in the conference program book
  • Two main conference passes
  • Sponsor also receives all other benefits listed under $2500 sponsorship

Plenary Talk Sponsorship ($3500)

  • Prominent acknowledgement of sponsorship of Plenary event
  • Sponsor also receives all benefits listed under $2500 sponsorship above

Computer Lab Sponsorship ($3500)

  • Lab room referred to by company in program – i.e. “IBM Lab”
  • Sponsor also receives all benefits listed under $2500 sponsorship above

Refreshment Break Sponsorship — 4 available ($3500)

  • Prominent acknowledgement of sponsorship with break event
  • Sponsor also receives all benefits listed under $2500 sponsorship above

Conference Bag Sponsorship — 2 available ($3000)

  • Your name and logo on the conference bag
  • Sponsor also receives all benefits listed under $2500 sponsorship above

Conference Lanyard Sponsorship — 1 available ($3000)

  • Your name on the conference lanyard
  • Sponsor also receives all benefits listed under $2500 sponsorship above


Exhibit Hall Photos & Other Pictures from Previous Conferences
off-site link

(Note: this link will take you to our Facebook page)

More Information | Contact Us

Questions about exhibiting or sponsoring? Contact Jane Johnston at 704-947-7779 or jane@ahead.org or Howard Kramer at 303-492-8672 or hkramer@ahead.org