The two-day exhibit, November 17 and 18, 2021, held during the main conference, allows for contact with key decision-makers. Average attendance is over 600 from across the U.S.*
*(Note: the 600 figure is from non-Covid years. We estimate that the total attendance will be lower this year).
Designated exhibit hall times and a reception allow ample opportunities for attendees to visit exhibits in a spacious and inviting locale.
Table of Contents
- 1 Exhibitor & Sponsor Registration
- 1.1 2021 Exhibiting Fees
- 1.2 Electricity, Ancillary A/V, Shipping and Handling
- 1.3 Mailing Exhibit Booth Materials
- 1.4 Join our mailing list
- 1.5 Advertising & Material Distribution Fees
- 1.6 Instructions for Shipping Materials for Inclusion in Conference Bag
- 1.7 Advertise in Conference Program Book
- 1.8 Ad Specifications
- 1.9 Exhibitor Set-up
- 1.10 Tentative 2021 AHG Exhibit Hall Schedule
- 2 Sponsorship Opportunities
Exhibitor & Sponsor Registration
2021 Exhibiting Fees
| Early Bird (by Sept. 24) | Standard (after Sept. 24) | |
|---|---|---|
| Exhibit Booth (for-profit) | $975 | $1080 |
| Exhibit Booth (non-profit) | $795 | $880 |
| Additional Exhibit Hall Ticket | $200 | $250 |
Exhibit space at the AHG Conference is in the form of table top exhibits, not booths. Each exhibitor receives one 8-foot skirted table, 2 chairs, wireless Internet, and one conference/exhibit hall pass for all sessions 11/17 – 11/19/2021.
Electricity, Ancillary A/V, Shipping and Handling
These exhibits do not include electricity, ancillary a/v, or shipping and handling; all of which are available at additional charges using the Exhibitor Service Request Form (coming soon) to order these services directly from the Sheraton hotel.
Mailing Exhibit Booth Materials
Please mail all exhibit materials to:
(coming soon)
Your booth number will be assigned to you 4 weeks prior to the event.
Join our mailing list
to receive important updates, including when this page is updated.
Advertising & Material Distribution Fees
| Quantity | Non-Member Cost | Member Cost |
|---|---|---|
| 1 brochure/ pamphlet | $125 | $90 |
| 2 brochures/ pamphlets | $175 | $125 |
| 3 brochures/ pamphlets | $210 | $175 |
| Additional per piece over 3 | $30 | $25 |
Instructions for Shipping Materials for Inclusion in Conference Bag
(coming soon)
(Contact Jane Johnston at jane@ahead.org or 704-947-7779 for more information).
Advertise in Conference Program Book
Rates & Options
| Ad Size | Rate | Dimensions |
|---|---|---|
| Full-Page | $825 | 5″ x 8″ |
| Half-Page | $450 | 5″ x 4″ |
*There are five spots available for half page ads on the conference program book covers: inside front (1), inside back (2), and outside back (2)
Ad Specifications
-
-
- Format for Conference Program: 5.5” x 8.5” color, off-set press.
- Art must be in JPEG or PDF format at 300 dpi resolution or higher.
- Half Page ad must be horizontal.
- Artwork for advertising must be submitted to Valerie Spears by Oct 15, 2021.
-
Tentative 2021 AHG Exhibit Hall Schedule
(This schedule will be finalized in September)
Wednesday, November 17, 2021
- 8:00 am – 9 am Exhibitor Setup
- 9:00 am – 4:15 pm Exhibit Hall Open
- 10:15 – 11:15 am Exhibit Hall Refreshment Break
Thursday, November 18, 2021
- 9:00 am – 6:30 pm Exhibit Hall Open
- 10:15 – 11:15 am Exhibit Hall Refreshment Break
- 3:15 – 4:00 pm Exhibit Hall Refreshment Break
- 4:00 – 6:30 pm Exhibit Hall Open
Sponsorship Opportunities
AHG will collaborate with interested sponsors to ensure their products and services receive optimal exposure at the conference. We also offer the option to sponsor the keynote lunch, a lab or a refreshment break.
Sponsor Registration will open in late August
Sponsorship Levels
$1500 (bronze)
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Literature distribution in conference bags
- One exhibit booth including one full conference registration and a second exhibit-only pass
- One keynote talk and lunch ticket
$2000 (silver)
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Literature distribution in conference bags
- One exhibit booth including one full conference registration and a second exhibit-only pass
- One keynote talk and lunch ticket
- One half page ad in the conference program book
$2500 (gold)
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Literature distribution in conference bags
- One exhibit booth including one full conference registration and a second exhibit-only pass
- Two keynote talk and lunch tickets (Thursday Nov. 21)
- A 45 minute or one-hour presentation (Wednesday Nov. 20 or Thursday Nov. 21)
- One half page ad in the conference program book
Platinum Keynote Lunch Sponsorship ($5000)
- Prominent acknowledgement of sponsorship of Keynote event
- One full page ad in the conference program book
- Two main conference passes
- Sponsor also receives all other benefits listed under $2500 sponsorship
Plenary Talk Sponsorship ($3500)
- Prominent acknowledgement of sponsorship of Plenary event
- Sponsor also receives all benefits listed under $2500 sponsorship above
Computer Lab Sponsorship ($3500)
- Lab room referred to by company in program – i.e. “IBM Lab”
- Sponsor also receives all benefits listed under $2500 sponsorship above
Refreshment Break Sponsorship — 4 available ($3500)
- Prominent acknowledgement of sponsorship with break event
- Sponsor also receives all benefits listed under $2500 sponsorship above
Conference Bag Sponsorship — 2 available ($3000)
- Your name and logo on the conference bag
- Sponsor also receives all benefits listed under $2500 sponsorship above
Conference Lanyard Sponsorship — 1 available ($3000)
- Your name on the conference lanyard
- Sponsor also receives all benefits listed under $2500 sponsorship above
Exhibit Hall Photos & Other Pictures from Previous Conferences 
(Note: this link will take you to our Facebook page)
More Information | Contact Us
Questions about exhibiting or sponsoring? Contact Jane Johnston at 704-947-7779 or jane@ahead.org or Howard Kramer at 303-492-8672 or hkramer@ahead.org