The two-day exhibit, November 14 and 15, 2018, held during the main conference, allows for contact with key decision-makers. Average attendance is over 600 from across the U.S.
Designated exhibit hall times and a reception allow ample opportunities for attendees to visit exhibits in a spacious and inviting locale.
Table of Contents
- 1 Exhibitor & Sponsor Registration
- 1.1 Exhibiting fees
- 1.2 Mailing Exhibit Booth Materials
- 1.3 Advertising & Material Distribution Fees
- 1.4 Instructions for Shipping Materials for Inclusion in Conference Bag
- 1.5 Advertise in Conference Program Book
- 1.6 Ad Specifications
- 1.7 Booth Electricity, A/V & Shipping of Materials
- 1.8 Exhibitor Set-up
- 1.9 2018 AHG Exhibit Hall Schedule
- 2 Sponsorship Opportunities
Exhibitor & Sponsor Registration
Exhibitor Registration is now open 
Sponsor Registration is now open
Exhibiting fees
| Early Bird (by Sept. 20) | Standard (after Sept. 20) | |
|---|---|---|
| Exhibit Booth (for-profit) | $975 | $1080 |
| Exhibit Booth (non-profit) | $795 | $880 |
| Additional Exhibit Hall Ticket | $200 | $250 | Additional Main Conference Ticket | $450 | $510 |
Exhibit space at the AHG Conference is in the form of table top exhibits, not booths. Each exhibitor receives one 8-foot skirted table, 2 chairs, wireless Internet, and one conference/exhibit hall pass for all sessions 11/14 – 11/16/2018. These exhibits do not include electricity, ancillary a/v, or shipping and handling; all of which are available at additional charges using the Exhibitor Service Request Form (coming soon) to order these services directly from the Westin hotel.
Mailing Exhibit Booth Materials
Please mail all exhibit materials to:
WESTIN WESTMINSTER HOTEL
ATTN: AHG CONFERENCE: SPEARS
HOLD FOR ARRIVAL 11/13
Exhibit Hall Booth #….
10600 WESTMINSTER BOULEVARD
WESTMINSTER, CO 80020
Your booth number will be assigned to you 4 weeks prior to the event.
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Advertising & Material Distribution Fees
| Quantity | Non-Member Cost | Member Cost |
|---|---|---|
| 1 brochure/ pamphlet | $125 | $90 |
| 2 brochures/ pamphlets | $175 | $125 |
| 3 brochures/ pamphlets | $210 | $175 |
| Additional per piece over 3 | $30 | $25 |
Instructions for Shipping Materials for Inclusion in Conference Bag
Mail 650 copies of materials to AHG at the address below.
Mailing Deadline
Materials MUST arrive on or after Tuesday, November 6, 2018 at 8:00 am Mountain Time and NOT LATER than 5:00 p.m. on Friday, November 9, 2018.
ANYTHING THAT ARRIVES AFTER FRIDAY, NOVEMBER 9, AT 5:00 P.M. WILL BE RETURNED TO SENDER!
Materials Mailing Address
The address must read exactly:
WESTIN WESTMINSTER HOTEL
ATTN: AHG CONFERENCE: SPEARS
HOLD FOR ARRIVAL 11/11
10600 WESTMINSTER BOULEVARD
WESTMINSTER, CO 80020
(Contact Jane Johnston at jane@ahead.org or 704-947-7779 for more information).
Please email the carrier, number of boxes and tracking information to jane@ahead.org once you have shipped your materials. Please mark all boxes with "Literature distribution."
Advertise in Conference Program Book
Rates & Options
| Ad Size | Rate | Dimensions |
|---|---|---|
| Full-Page | $825 | 5″ x 8″ |
| Half-Page | $450 | 5″ x 4″ |
*There are five spots available for half page ads on the conference program book covers: inside front (1), inside back (2), and outside back (2)
Ad Specifications
- Format for Conference Program: 5.5” x 8.5” color, off-set press.
- Art must be in JPEG or PDF format at 300 dpi resolution or higher.
- Half Page ad must be horizontal.
- Artwork for advertising must be submitted to Valerie Spears by Oct 19, 2018.
- Order for ad must be submitted by Oct. 17, 2018.
Booth Electricity, A/V & Shipping of Materials
Fill out and submit the Exhibitor Request Form (coming soon) to the Westin for electricity, A/V & shipping services.
Exhibitor Set-up
Exhibitors can set up on Wednesday, Nov. 14, any time after 8:00 a.m. Check lodging and travel (top navigation) for maps and travel information.
2018 AHG Exhibit Hall Schedule
Wednesday, November 14, 2018
- 8:00 am – 9 am Exhibitor Setup
- 9:00 am – 6:30 pm Exhibit Hall Open
- 10:15 – 11:15 am Exhibit Hall Refreshment Break
- 4:30 – 6:30 pm Exhibit Hall Reception
Thursday, November 15, 2018
- 9:00 am – 5:00 pm Exhibit Hall Open
- 10:15 – 11:15 am Exhibit Hall Refreshment Break
- 3:15 – 4:00 pm Exhibit Hall Refreshment Break
Sponsorship Opportunities
AHG will collaborate with interested sponsors to ensure their products and services receive optimal exposure at the conference. We also offer the option to sponsor the keynote dinner, a lab or a refreshment break.
Sponsor Registration will open in July
Sponsorship Levels
$1500 (bronze)
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Literature distribution in conference bags
- One exhibit booth including one full conference registration and a second exhibit-only pass
- One keynote talk and dinner ticket
$2000 (silver)
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Literature distribution in conference bags
- One exhibit booth including one full conference registration and a second exhibit-only pass
- One keynote talk and dinner ticket
- One half page ad in the conference program book
$2500 (gold)
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Literature distribution in conference bags
- One exhibit booth including one full conference registration and a second exhibit-only pass
- Two keynote talk and dinner tickets (Thursday Nov. 15)
- A one-hour presentation (Wednesday Nov. 14 or Thursday Nov. 15)
- One half page ad in the conference program book
Platinum Keynote Dinner Sponsorship ($5000)
- Prominent acknowledgement of sponsorship of Keynote event
- One full page ad in the conference program book
- Two main conference passes
- Sponsor receives all other benefits listed under $2500 sponsorship
Plenary Talk Sponsorship ($3500)
- Prominent acknowledgement of sponsorship of Plenary event
- Sponsor receives all benefits listed under $2500 sponsorship above
Computer Lab Sponsorship ($3500)
- Lab room referred to by company in program – i.e. “IBM Lab”
- Sponsor receives all benefits listed under $2500 sponsorship above
Refreshment Break Sponsorship — 4 available ($3500)
- Prominent acknowledgement of sponsorship with break event
- Sponsor receives all benefits listed under $2500 sponsorship above
Exhibit Hall Photos & Other Pictures from Previous Conferences 
(Note: this link will take you to our Facebook page)
More Information | Contact Us
Questions about exhibiting or sponsoring? Contact Jane Johnston at 704-947-7779 or jane@ahead.org or Howard Kramer at 303-492-8672 or hkramer@ahead.org
