DIY Captioning – Using Camtasia & YouTube to create caption files

Handouts Media

Presented at 2:15pm in Meadowbrook I/II on Wednesday, November 16, 2016.



  • Jane Melander, Instructional Technologist/Designer, Minnesota State University Moorhead
  • Catherine Artac, Instructional Technologist/Designer, MN State University Moorhead

Session Details

  • Length of Session: 1-hr
  • Format:
  • Expertise Level: Not provided
  • Type of session: General Conference


Got some short videos that you’d like to caption? No time or funding to send them out to a third party captioning service? Learn how to DIY time-coded caption (SRT) files using Camtasia or YouTube.


Captioning is the big “elephant in the room.” It takes a great deal of time (and funding) to make it happen. We all wish to find the most effective and economical way to add captions to videos. There are many options available. We will take a very narrow approach and cover just TWO: • create a time-coded caption (SRT) file using Camtasia • use the YouTube captioning tool to create, edit, and download a time-coded caption file We will also discuss best practices and helpful tips for formatting your captions.


  1. How to create a caption (SRT) file using Camtasia.
  2. How to use YouTube’s built-in captioning tool to create captioning (and edit and/or download to a SRT file).
  3. Learn helpful tips to format your own captions.

Disability Areas

Cognitive/Learning, Deaf/Hard of Hearing

Topic Areas

Web/Media/App Access

Speaker Bio(s)

Jane Melander

Jane Melander spent the majority of her career working in the Minneapolis/St. Paul metro developing training and eLearning for the financial services and manufacturing industries. She joined Minnesota State University Moorhead (her alma mater) in 2010 as an instructional technologist/designer, assisting faculty in using best practices in the design and presentation of their online and blended courses. Together with members of a small grassroots special interest group (SIG) on campus, Jane has been instrumental in advancing awareness of digital accessibility and Universal Design for Learning. SIG members were ultimately successful in pushing for the creation of a new UDL/Digital Accessibility Committee on campus. Jane is a member of the UDL/Digital Accessibility Committee and Captioning sub-committee.

Catherine Artac

Catherine Artac is an instructional technologist/designer at Minnesota State University Moorhead where she helps faculty explore technologies and implement best practices in online course design. She also serves as her campus’ Quality Matters Coordinator and is a Certified Peer Reviewer and Online Facilitator for QM. Along with her colleague and co-presenter, Jane Melander, Catherine has been part of grassroots efforts on their campus to advance digital accessibility and promote Universal Design for Learning.