Creating Accessible forms using Adobe Acrobat Pro

Scheduled at 10:30am in Standley II Lab on Monday, November 14 (2016).



  • Karen McCall, Accessible Document Design Consultant, Karlen Communications

Session Details

  • Length of Session: 5-6 hr
  • Format:
  • Expertise Level: Not provided
  • Type of session: Pre-conference


This one-day hands-on workshop will walk participants through the concepts and creation of accessible PDF forms using Adobe Acrobat Pro. Topics include the design of accessible forms, working with scanned forms and the validation of accessible PDF forms.


Accessible PDF forms can be created using a specific workflow. This hands-on workshop begins by defining the accessibility features of PDF forms, what the basic guidelines are and how to fulfill them. Form controls used in the workshop are check boxes, radio buttons, text edit fields, drop-down lists and how to ensure that required fields are clearly identified. Participants are encouraged to send samples of forms in advance of the workshop.


  1. What do we mean by an accessible PDF form?
  2. How to add form controls to a PDF form template.
  3. Any remediation that might be needed once the form has been tagged.

Disability Areas

Cognitive/Learning, Vision

Topic Areas

Administrative/Campus Policy, Assistive Technology, Faculty Instruction/Accessible Course Design, Information Resources, Information Technology, Legal

Speaker Bio(s)

Karen McCall

Karen McCall, M.Ed. is the owner of Karlen Communications. She has been working in the field of accessible document design for over ten years and has written several books on creating and working with various document formats including Word, PowerPoint and PDF. She is currently working on the fourth edition of her book “Accessible and Usable PDF Documents: Techniques for Document Authors.” Karen is a Canadian delegate to the ISO PDF/UA committee. Her current activities include creating the PdF and the User Experience Survey for people with disabilities using adaptive technology and advocating for a global inclusive quality education standard.