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You are here: Home » Accessible Course Design, Alternate Format, Artificial Intelligence, Assistive Technology, Campus & System-wide initiatives, Captioning/Transcription, Faculty Development & Support, Legal, Teaching about Accessibility in Curriculum » Closing the Loop with PREP: Automation, Human Expertise, and Continuous Accessibility Auditing at Scale

Closing the Loop with PREP: Automation, Human Expertise, and Continuous Accessibility Auditing at Scale

Scheduled at 4:30 PM in Colorado G-H on Thursday, November 19.

#43081

Speaker(s)

  • Vijayshree Vethantham, Senior Vice-President, Growth & Strategy, Continual Engine US LLC

Session Details

  • Length of Session: 1-hr
  • Format: Lecture
  • Expertise Level: Intermediate
  • Type of session: General Conference

Summary

Accessibility efforts often rely on one-time remediation, but ongoing content creation quickly reintroduces issues. This session demonstrates how PREP (PDF Remediation Platform) enables a scalable model combining automation (using APIs integrated into LMS) with human expertise and continuous auditing of document repositories. Attendees will learn how to apply automation where it works best, retain human oversight where it matters, and build workflows that maintain accessibility over time.

Abstract

Higher education institutions are under increasing pressure to meet ADA Title II requirements, yet accessibility efforts often remain fragmented and reactive.

With continuous content creation across departments, documents frequently become inaccessible again after remediation, creating recurring compliance gaps. This is not a one-time problem—it is an ongoing operational challenge.

This session introduces a practical model enabled by PREP (PDF Remediation Platform), focused on operationalizing accessibility through three integrated layers.

The first layer applies automation to high-volume, repeatable tasks such as tagging, detection, and initial remediation, enabling accessibility to be embedded into LMS, CMS, and repository workflows.

The second layer emphasizes human expertise, where complex documents—including forms, tables, and scanned content—require manual intervention to ensure accuracy and usability.

The third layer introduces continuous auditing of document repositories and web content, allowing institutions to monitor accessibility over time, identify new issues, and prevent accessibility drift.

Together, these layers create a closed-loop system where audit, remediation, and validation are connected.

Rather than treating accessibility as a one-time effort, this session reframes it as an operational workflow. Attendees will gain practical principles for applying automation effectively, incorporating human oversight where needed, and building systems that can sustain accessibility at scale.

Keypoints

  1. One-time remediation fails as documents become inaccessible again through ongoing content creation.
  2. A scalable ecosystem must combine automation, human remediation, and continuous monitoring.
  3. Continuous auditing of document repositories prevents accessibility drift and sustains long-term compliance.

Disability Areas

Cognitive/Learning, Vision

Topic Areas

Accessible Course Design, Alternate Format, Artificial Intelligence, Assistive Technology, Campus & System-wide initiatives, Captioning/Transcription, Faculty Development & Support, Legal, Teaching about Accessibility in Curriculum

Speaker Bio(s)

Vijayshree Vethantham

Vijayshree (“VJ”) Vethantham brings over two decades of experience in higher education, learning, and accessibility. Her expertise spans strategic growth, enterprise account management, stakeholder engagement, digital marketing, and business development. She is recognized for transforming pilot initiatives into scalable solutions, identifying new revenue streams, and fostering environments where inclusion and educational equity can thrive.

As part of the founding team of two education-based start-ups, ansrsource and Continual Engine, VJ has built impactful partnerships with large publishers and educational institutions, gaining deep insights into their content and learning goals. She has guided the development of scalable, accessible solutions that transform learning experiences and drive inclusion and educational equity.

VJ’s work focuses on helping a diverse range of organizations—including educational institutions, publishers, corporations, and government entities—make their digital content more inclusive and compliant. Actively engaging with industry leaders and practitioners, she delves into the challenges organizations face in implementing accessibility and compliance measures. This hands-on approach enables her to develop tailored, scalable strategies that align with each client’s unique needs and resources.