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Exhibiting, Advertising & Sponsorship

The two-day exhibit, November 16 and 17, 2016, held during the main conference, allows for contact with key decision-makers. Average attendance is over 500 from across the U.S.

Designated exhibit hall times and a reception allow ample opportunities for attendees to visit exhibits in a spacious and inviting locale.

Exhibitor & Sponsor Registration

Exhibitor Registration is now open off-site link

Sponsor Registration is now open off-site link


Exhibit fees

Early Bird (by Sept. 22) Standard (after Sept. 22)
For-Profit $975 $1080
Non-Profit $795 $880

Includes an 8-foot skirted table, wireless Internet, and 1 conference pass for all sessions 11/16 – 11/18/2016. Does not include booth electricity, additional a/v and shipping & handling. Use the Exhibitor Service Request Form” (PDF) to order these services directly from the Westin hotel.

Mailing Exhibit Booth Materials

Please mail all exhibit materials to:
WESTIN WESTMINSTER HOTEL
ATTN: AHG CONFERENCE: SPEARS
HOLD FOR ARRIVAL 11/12
Exhibit Hall Booth #….
10600 WESTMINSTER BOULEVARD
WESTMINSTER, CO 80020

Your booth number will be assigned to you 4 weeks prior to the event.
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Advertising & Material Distribution Fees

Quantity Non-Member Cost Member Cost
1 brochure/ pamphlet $125 $90
2 brochures/ pamphlets $175 $125
3 brochures/ pamphlets $210 $175
Additional per piece over 3 $30 $25

Instructions for Shipping Materials for Inclusion in Conference Bag

Mail 600 copies of materials to AHG at the address below.

Mailing Deadline

Materials MUST arrive on or after Tuesday, November, 8th, 2016 at 8:00 am Mountain Time and NOT LATER than 5:00 p.m. on Friday, November 11th, 2016.

ANYTHING THAT ARRIVES AFTER FRIDAY, NOVEMBER 11, AT 5:00 P.M. WILL BE RETURNED TO SENDER!

Materials Mailing Address

The address must read exactly:

WESTIN WESTMINSTER HOTEL
ATTN: AHG CONFERENCE: SPEARS
HOLD FOR ARRIVAL 11/14
10600 WESTMINSTER BOULEVARD
WESTMINSTER, CO 80020
(Contact Jane Johnston at jane@ahead.org or 704-947-7779 for more information).

Please email the carrier, number of boxes and tracking information to jane@ahead.org once you have shipped your materials. Please mark all boxes with "Literature distribution."


Rates & Options

Ad Size Rate Dimensions
Full-Page $825 7″ x 9¾
Half-Page $450 7″ x 4¾
¼ Page $250 3½” x 4½
Color upgrade* $300 7″ x 4¾

*There are five spots available for full color half page ads on the conference program book covers: inside front (1), inside back (2), and outside back (2)


Ad Specifications

    • Format for Conference Program: 8” x 10 ¾” black and white, off-set press.
    • Art must be in JPEG or PDF format at 300 dpi resolution or higher.
    • Half and Quarter Page ads must be horizontal.
    • Artwork for advertising must be submitted to Valerie Spears by Oct 21, 2016.
    • Order for ad must be submitted by Oct. 19, 2016.

Booth Electricity, A/V & Shipping of Materials

Fill out and submit the Exhibitor Request Form (pdf) to the Westin for electricity, A/V & shipping services.

Exhibitor Set-up

Exhibitors can set up on Wednesday, Nov. 16, any time after 7:00 a.m. Check lodging and travel (top navigation) for maps and travel information.


2016 AHG Exhibit Hall Schedule

Wednesday, November 16, 2016

  • 7:00 am – 9 am Exhibitor Setup
  • 9:00 am – 6:30 pm Exhibit Hall Open
  • 10:15 – 11:15 am Exhibit Hall Refreshment Break
  • 4:30 – 6:30 pm Exhibit Hall Reception

Thursday, November 17, 2016

  • 9:00 am – 5:00 pm Exhibit Hall Open
  • 10:15 – 11:15 am Exhibit Hall Refreshment Break
  • 3:15 – 4:00 pm Exhibit Hall Refreshment Break

Sponsorship Opportunities

AHG will collaborate with interested sponsors to ensure their products and services receive optimal exposure at the conference. We also offer the option to sponsor the keynote luncheon, plenary talk, a lab, or a refreshment break.

Sponsor Registration off-site link

Sponsorship Levels

$1500 (bronze)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit booth including one full conference registration and a second exhibit-only pass
  • One keynote talk and lunch ticket

$2000 (silver)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit booth including one full conference registration and a second exhibit-only pass
  • One keynote talk and lunch ticket
  • One quarter page ad in the conference program book*

$2500 (gold)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit booth including one full conference registration and a second exhibit-only pass
  • Two keynote talk and lunch tickets (Wednesday Nov. 16)
  • Two plenary lunch tickets (Thursday Nov. 17)
  • A one-hour presentation (Wednesday Nov. 16 or Thursday Nov. 17)
  • One quarter page ad in the conference program book

Platinum Keynote Luncheon Sponsorship ($5000)

  • Prominent acknowledgement of sponsorship of Keynote event
  • One half page ad in the conference program book
  • Two main conference passes
  • Sponsor receives all other benefits listed under $2500 sponsorship

Plenary Talk Sponsorship ($3500)

  • Prominent acknowledgement of sponsorship of Plenary event
  • Sponsor receives all benefits listed under $2500 sponsorship above

Computer Lab Sponsorship ($3500)

  • Lab room referred to by company in program – i.e. “IBM Lab”
  • Sponsor receives all benefits listed under $2500 sponsorship above

Refreshment Break Sponsorship — 4 available ($3500)

  • Prominent acknowledgement of sponsorship with break event
  • Sponsor receives all benefits listed under $2500 sponsorship above


Exhibit Hall Photos & Other Pictures from Previous Conferences
off-site link

(Note: this link will take you to our Facebook page)

More Information | Contact Us

Questions about exhibiting or sponsoring? Contact Jane Johnston at 704-947-7779 or jane@ahead.org or Howard Kramer at 303-492-8672 or hkramer@ahead.org