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Exhibiting, Advertising & Sponsorship-2016 archive

The two-day exhibit, November 15 and 16, 2017, held during the main conference, allows for contact with key decision-makers. Average attendance is over 500 from across the U.S.

Designated exhibit hall times and a reception allow ample opportunities for attendees to visit exhibits in a spacious and inviting locale.

Exhibitor & Sponsor Registration will Open in June


Exhibit fees

Early Bird (by Sept. 22) Standard (after Sept. 22)
For-Profit $975 $1080
Non-Profit $795 $880

Includes an 8-foot skirted table, wireless Internet, and 1 conference pass for all sessions 11/15 – 11/16/2017. Does not include booth electricity
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Advertising & Material Distribution Fees

Quantity Non-Member Cost Member Cost
1 brochure/ pamphlet $125 $90
2 brochures/ pamphlets $175 $125
3 brochures/ pamphlets $210 $175
Additional per piece over 3 $30 $25

Instructions for Shipping Materials for Inclusion in Conference Bag Will be Posted in June


Rates & Options

Ad Size Rate Dimensions
Full-Page $825 7″ x 9¾
Half-Page $450 7″ x 4¾
¼ Page $250 3½” x 4½
Color upgrade* $300 7″ x 4¾

*There are five spots available for full color half page ads on the conference program book covers: inside front (1), inside back (2), and outside back (2)


Ad Specifications

    • Format for Conference Program: 8” x 10 ¾” black and white, off-set press.
    • Art must be in JPEG or PDF format at 300 dpi resolution or higher.
    • Half and Quarter Page ads must be horizontal.
    • Artwork for advertising must be submitted to Valerie Spears by Oct 21, 2016.
    • Order for ad must be submitted by Oct. 19, 2017.


2017 AHG Exhibit Hall Schedule

Wednesday, November 15, 2017

  • 7:00 am – 9 am Exhibitor Setup
  • 9:00 am – 6:30 pm Exhibit Hall Open
  • 10:15 – 11:15 am Exhibit Hall Refreshment Break
  • 4:30 – 6:30 pm Exhibit Hall Reception

Thursday, November 16, 2017

  • 9:00 am – 5:00 pm Exhibit Hall Open
  • 10:15 – 11:15 am Exhibit Hall Refreshment Break
  • 3:15 – 4:00 pm Exhibit Hall Refreshment Break

Sponsorship Opportunities

AHG will collaborate with interested sponsors to ensure their products and services receive optimal exposure at the conference. We also offer the option to sponsor the keynote luncheon, plenary talk, a lab, or a refreshment break.

Sponsor Registration off-site link

Sponsorship Levels

$1500 (bronze)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit booth including one full conference registration and a second exhibit-only pass
  • One keynote talk and lunch ticket

$2000 (silver)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit booth including one full conference registration and a second exhibit-only pass
  • One keynote talk and lunch ticket
  • One quarter page ad in the conference program book*

$2500 (gold)

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Literature distribution in conference bags
  • One exhibit booth including one full conference registration and a second exhibit-only pass
  • Two keynote talk and lunch tickets (Wednesday Nov. 16)
  • Two plenary lunch tickets (Thursday Nov. 16)
  • A one-hour presentation (Wednesday Nov. 15 or Thursday Nov. 16)
  • One quarter page ad in the conference program book

Platinum Keynote Luncheon Sponsorship ($5000)

  • Prominent acknowledgement of sponsorship of Keynote event
  • One half page ad in the conference program book
  • Two main conference passes
  • Sponsor receives all other benefits listed under $2500 sponsorship

Plenary Talk Sponsorship ($3500)

  • Prominent acknowledgement of sponsorship of Plenary event
  • Sponsor receives all benefits listed under $2500 sponsorship above

Computer Lab Sponsorship ($3500)

  • Lab room referred to by company in program – i.e. “IBM Lab”
  • Sponsor receives all benefits listed under $2500 sponsorship above

Refreshment Break Sponsorship — 4 available ($3500)

  • Prominent acknowledgement of sponsorship with break event
  • Sponsor receives all benefits listed under $2500 sponsorship above


Exhibit Hall Photos & Other Pictures from Previous Conferences
off-site link

(Note: this link will take you to our Facebook page)

More Information | Contact Us

Questions about exhibiting or sponsoring? Contact Jane Johnston at 704-947-7779 or jane@ahead.org or Howard Kramer at 303-492-8672 or hkramer@ahead.org